The following are our studio’s policies. PLEASE READ THIS DOCUMENT ENTIRELY TO ENSURE YOU UNDERSTAND EACH POLICY. It is your responsibility to know our studio policies. By having everyone on the same page about our policies helps for the studio to run smoothly and to continue being able to run smoothly. These policies protect the studio and our teachers. If you have any questions regarding policies, please let Sarah know.
Agreement for Private Music Lessons at Sarah’s Violin Studio
Scholarship term:
This scholarship covers weekly lessons from June 1st-August 31st. After August 31st, if you’d like to continue, you must pay tuition. Tuition information for fall semester will be available as fall approaches (you will be notified). Scholarships are non-transferable. Scholarship recipients are expected to honor this opportunity through consistent practice and reliable attendance.
Scheduling:
The lesson spot you are currently is the only spot currently available. (Unless otherwise indicated by Sarah). By enrolling, you are committing to the spot you are currently in.
If there is a week that you are absent from your lesson, we do not do make-up lessons, rescheduling or switching. Due to our full schedules, we do not have room to reschedule lessons. We have two great alternative options.
a.) Lesson video-a personalized instructional video based on what we have been working on in lessons recorded during your missed lesson time.
b.)Written feedback-you can send over a recording of your student playing their lesson material. We will provide written feedback. We must receive your recording before your missed lesson time.
For both of these options we must have prior notice of your absence since we complete this instructional material during your lesson time. You must contact your assigned teacher for your absence before the start of your lesson time in order to receive alternative instructional material. Their contact information can be found on our student portal. If we do not have prior notice of an absence, we are not obligated to provide alternative instructional material. You should receive your lesson video by 24 hours after the missed lesson. Please contact your teacher directly if you have any questions or issues accessing your lesson video.
If there are circumstances where the permanent lesson time needs to change, (Ex: sports practice now conflicts weekly) please let us know. By enrolling, you are enrolling in your time slot that has been assigned to you. Lesson videos and written feedback are great alternatives for when students need to miss their lesson, but should be used sparingly. We are more than happy to work to find a time slot that works well for your family so you can attend as many lessons as possible . To apply for a permanent lesson time change, contact Sarah (saicardi96@gmail.com) When your timeslot is switched, we cannot reserve your original timeslot. There are no guarantees for a time slot change, but we always try our best to accommodate.
Our lesson calendars are on our student portal. It is your responsibility to check the calendar.
Note for students starting in summer semester: The time that you have picked for summer semester will remain throughout the school year. If your time doesn’t work with your school schedule, we will try our best to adjust scheduling to get you into a time slot that works for the school year, but it is not guaranteed.
Illness:
In the event that a teacher is out with sickness or other issue/emergency, we will switch to an online platform temporarily through FaceTime, Zoom or lesson videos or have a guest teacher if someone is available to fill in.
Each studio teacher makes every effort possible to be at the studio each day and we take that commitment very seriously, but from time to time an online lesson is inevitable.
Extra notes:
From time to time your regular teacher may need to take time off (sickness, vacation, family emergencies, professional development etc.) during those weeks, you may have a guest teacher teaching your lesson. At the studio, teachers operate as a team to maintain a consistent schedule filling in for each other when a teacher has to be away. The amount of weeks you have a guest teacher will vary from semester to semester and that information can be found on our calendar. Regardless of who the guest is, they are of the highest caliber teacher and musician. If the teacher needs to cancel, that week will be missed and your scholarship will not be extended.
Teachers are not responsible for supervision of students outside of their lesson time or lesson room. If your student needs to leave to use the restroom, they will not be supervised. If you leave the studio during your student’s lesson, you are responsible for picking your student up on time.
Pets are not allowed in the studio with the exception of service animals.
We ask everyone in the studio to be respectful towards our faculty, studio space, policies and instruments and to have a good attitude in their lessons. It is essential for students to be able to listen well and follow directions in their lessons. If these requirements are not being met, we reserve the right to terminate lessons and your scholarship at any time. Termination is the decision of the lesson teacher.
If a student doesn’t have their instrument for any reason, the studio may provide a spare instrument if one is available. If a spare instrument is not available, the lesson will either be forfeited or the instructor may provide a lesson video to be completed later that week, at the studio’s discretion.
By being part of the studio, you are responsible for upholding and respecting these policies. Policies change from time to time, so please check back occasionally to make sure you are up to date on our policies. It is YOUR responsibility to check back on our studio policies. If you are breaking our policies, we reserve the right to terminate your lessons without a refund.
Who do we contact for questions? Sarah is always happy to answer any questions about payment, permanent scheduling and logistical questions. For questions about practicing, books, progress or to report an absence, please contact your assigned teacher. Their information can be found on our student portal.
Practice is an essential part of the learning process. By enrolling in the studio, we agree to uphold the practice expectations of our teacher. We understand that we must bring our lesson materials to our lesson (violin, music, book, shoulder rest etc.)
If we feel as if your student would be better suited with a different teacher or a different studio, we ask you respect our opinion as we always have the best intention for your student’s music education.
Video Surveillance Acknowledgment and Consent
Sarah’s Violin Studio has equipped the studio with a security camera capturing both video and audio to protect everyone in the studio.These devices may capture audio and video of all activities and conversations in the lesson room.
Studio will make reasonable efforts to secure the digital video and audio data captured by the surveillance devices, which is stored for no longer than 15 days.
I understand that all activity in the studio lesson room may be subject to audio-video surveillance, as described above. I have read the above information. I understand these policies.